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Setting up a Penfold Pension in BrightPay

Elis avatar
Written by Elis
Updated over a week ago

Select the relevant company in BrightPay, and go to Pensions.

Click the Add Scheme button and select Penfold from the range of options.

Registration details

👉 Tip: you will need the 'Account Number' a unique code assigned by Penfold to the employer. Typically, it starts with PEN followed by your Company Number, and is also known as EmployerID. You can find it on the dashboard 👇

Note: BrightPay only allows the following format PENnnnnnnnn, which doesn’t cover all possible EmployerIDs. Please let us know if you are struggling to input a valid EmployerID and we will report this to BrightPay for you

Groups

BrightPay requires you to set up at least one “Group” for your Penfold Pension. This is to enable you to set the contribution rates for the scheme. You can have more than one Group, as required. For example if you have Salary Sacrifice and non-Salary Sacrifice contributions based on statutory minimum contributions, you would set this up as 2 Groups as follows:

Field

Example 1

Example 2

Group name: Use any name that helps you recognise the group. It doesn’t have to match anything.

Salary Sacrifice

Non Salary Sacrifice

Contribution type: Minimum, Custom or Fixed

Use Custom Contribution rates

Use Minimum Contribution rates

Contribution rates: In a Salary Sacrifice arrangement, all contributions are Employer contributions

Employer 8%
Employee 0%

Employer 3%
Employee 5%

Earnings basis: Standard or Custom

Standard Qualifying Earnings

Standard Qualifying Earnings

Earnings band lower limit: If custom, you can edit or remove these

ÂŁ6,240

ÂŁ6,240

Earnings band upper limit: If custom, you can edit or remove these

ÂŁ50,270

ÂŁ50,270

Once you have entered all the required settings, press Save.

To enrol employees

Go to each employee and click Automatic Enrolment: here you will be presented with a range of options - this may include postponing, opting out or exempting the employee (refer to BrightPay for further guidance around these options).

To enrol someone for the first time, click Enrol, confirm the Enrolment Date and select the appropriate scheme/group to enrol the employee into.

OR

If the employee is already enrolled in another scheme, the Automatic Enrolment section will include an option to Switch to a different scheme.

In either case, you’ll be prompted to:

  • Confirm the Enrolment Date and select the appropriate scheme/group to enrol the employee into.

  • Create and send an enrolment letter to the employee.

Note on enrolment summaries

Once enrolled, employees will appear in the contributions file. You do not need a separate enrolment summary to enrol them, so don’t worry if BrightPay doesn’t produce one.

If you want to enrol employees before you process the contributions (e.g. so they get their opt-out instructions before you run payroll), you can upload the contributions file to the “Add Employees Only” window on the Penfold Platform. Otherwise, they will be enrolled when you upload the contributions.

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